Effective Date: September 25, 2024
Thank you for visiting our website. This Privacy Policy describes how we collect, use, and disclose information about you when you register for and participate in our event. By accessing or using our website and registering for the event, you agree to the terms of this Privacy Policy.
This privacy policy applies to the use of this website, operated by U.S. Commercial Service | U.S. Embassy, Bucharest, Romania. References to „we”, „our” and „us” are references to U.S. Commercial Service | U.S. Embassy, Bucharest, Romania.
U.S. Commercial Service | U.S. Embassy, Bucharest, Romania is committed to safeguarding the privacy of the users of the Website, while providing a service which is tailored to suit your needs. We endeavour to ensure that all information from which you can be identified („Personal Information”) provided to, or otherwise obtained by, us is handled in accordance with the EU General Data Protection Regulation and all similar or related legislation (the „Data Protection Legislation”). Please take a moment to read our Privacy Policy as it sets out the basis on which any Personal Information we collect from you, or that you provide to us, will be processed by S.C. Media Kompass SRL as a partner of U.S. Commercial Service | U.S. Embassy, Bucharest, Romania in organizing the event. By visiting the event website, you agree to the practices described in this Privacy Policy.
We reserve the right to change the terms of this Privacy Policy from time to time. We will post any changes on this page. Please check back to see any updates.
If you do not agree to the terms of the Privacy Policy or any changes to it, please do not use or access (or continue to use or access) the Website.
For the purpose of the Data Protection Legislation, the data controller is U.S. Commercial Service | U.S. Embassy, Bucharest, Romania in respect of any Personal Information that you provide to us or we otherwise obtain about you.
This Privacy Policy only applies to the collection and use of data by U.S. Commercial Service | U.S. Embassy, Bucharest, Romania. It does not cover third party sites to which we provide links. Those sites may have their own privacy policies. Please check these policies before you submit any Personal Information to these websites.
1. Information we collect
When you register for Hub for Ukraine’s Reconstruction and the Role of the U.S. Industry, we collect personal information that you provide voluntarily, including but not limited to:
- Name
- Email address
- Phone number
- Organization
- Country
- Any other information you choose to provide
We may also receive information from third parties who collect Personal Information from you and pass it on to us. To the extent necessary, the third party collecting this data is responsible for obtaining the relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used.
In addition, and in common with many other websites and online services, we may use „cookies” to store and sometimes track information about you, such as your Internet Protocol (IP) address. A cookie is a small amount of data sent from the server which is stored on your PC’s hard drive. You may see a message on our website before we store a cookie on your computer which describes the types of cookies we use and what information they might collect. We may also use banners and pop-ups from time to time to give you options around cookies use. You can also set your browser to refuse cookies or ask your browser to show you where cookies have been set up. Please note however that certain services are only activated by the presence of a cookie and, if you choose to reject the cookie, a particular on-line feature may not be available to you.
A cookie in no way gives us access to your computer or any information about you, other than information about how you use the Website and the data you choose to share with us (including data you automatically share with us by way of your browser settings). We use the following cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of our Websites. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
- Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around the Websites when they are using it. This helps us to improve the way the Websites work, for example, by ensuring that users are finding what they are looking for easily.
- Functionality cookies. These are used to recognise you when you return to the Website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
With regard to each of your visits to the Websites we may automatically collect the following information:
- your browser type and version;
- time zone setting;
- browser plug-in types; and
- versions, operating system and platform.
We may also collect information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from the website (including date and time), services you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
2. Use of Information
We will only use your Personal Information (including information we receive from other sources) in the following ways or for the following purposes (depending on the types of information):
- To process your registration for the event
- To communicate with you about the event, including updates, schedule changes, and related information
- To provide you with information and materials related to the event, such as presentations, articles, and conclusions
- To improve our event and services
- To comply with legal obligations
3. Consent to Use Group Photos
During the event, we may take group photos to showcase the event on our website and promotional materials. By registering for the event, you consent to the use of your likeness in these group photos for promotional purposes. If you do not wish to appear in these group photos, please inform our staff at the event.
4. Disclosure of Information
We may only disclose your personal information to third parties in the following circumstances:
- With your consent
- To our service providers who assist us in providing the event and related services
- To comply with legal obligations, such as responding to lawful requests from public authorities
5. Data Security
We take appropriate measures to protect your personal information from unauthorized access, use, or disclosure. All of the Personal Information described above will be stored on event website server (unless you notify us that you no longer wish us to retain such information, in which case it will be deleted).The security of your data is important to us, however, please note that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Should you request us to amend or suppress records containing your information we will endeavour to do so as promptly as practical, however you may receive communications for a transitional period while we process the records.
Once we have received your information, we will use appropriate technical and organisational measures to try to prevent unauthorised access.
We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation allows.
6. Your Rights
You have the following rights regarding your personal information:
- The right to access, update, or delete your personal information
- The right to restrict or object to the processing of your personal information
- The right to withdraw your consent at any time (if applicable)
- The right to lodge a complaint with a supervisory authority
You have the right to see the Personal Information we hold about you and to ask us to: (a) make any changes to ensure that any Personal Information we hold about you is accurate and up to date; (b) erase or stop processing any Personal Information we hold about you where there is no longer a legal ground for us to hold it; or (c) transfer any information we hold about you to a specified third party. If you wish exercise any of the above rights, please contact us using the contact details set out at section 8 below.
7. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
8. Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at office@medaikompass.ro. Should you wish to take any complaints or queries further, you have the right to contact the data protection officer regarding such issues.